🗓️ Posted Date: 31-July-2025
📌 Project Title: Provision of Essential Lifesaving Primary Health Services to Vulnerable Communities in Under-Served and Hard-to-Reach Areas
📑 Tender Ref #: HIDIG/B-Weyne/SOM-36514/03
📍 Location: Beledweyne District, Hiraan Region, Somalia
📨 Submission Email: procurement@hidig.org
⏰ Submission Deadline: 12-Aug-2025, 23:59 PM EAT
PART 1 – INTRODUCTION
HIDIG Relief and Development Organization (HRDO) is seeking qualified service providers to deliver lunch and refreshments as well as provide hall rental for training sessions for project staff. Bidders are required to provide detailed food menus and ensure meals are hygienic, diverse, and culturally appropriate.
PART 2 – SCOPE OF SERVICES
The successful bidder will provide refreshments and lunch with hall rental for the following scheduled trainings.
| Training Title | Item Description | Unit | Quantity | Frequency |
| B.8 BEmONC Training | Lunch & Refreshments | Person | 20 | 5 |
| B.8 BEmONC Training | Hall Rent for 5 days | Hall | 1 | 5 |
| B.9 IMCI Training | Lunch & Refreshments | Person | 24 | 5 |
| B.9 IMCI Training | Hall Rent for 5 days | Hall | 1 | 5 |
| B.10 SGBV & PSEA Training | Lunch & Refreshments | Person | 27 | 4 |
| B.10 SGBV & PSEA Training | Hall Rent for 4 days | Hall | 1 | 4 |
| B.11 CHWs Training | Lunch & Refreshments | Person | 17 | 5 |
| B.11 CHWs Training | Hall Rent for 5 days | Hall | 1 | 5 |
PART 3 – BIDDER REQUIREMENTS
All bidders are required to submit the following documents and information:
• Valid business license and registration documents
• List of food and refreshments available at the bidder’s restaurant/catering facility
• Detailed BOQ for each training package indicating food items and service availability
• References for similar services provided in the past two years (client name, contact)
PART 4 – AWARD CRITERIA
| Criteria | Weight |
| Essential Requirements | Pass/Fail |
| Technical Capability | 30% |
| Pricing Competitiveness | 40% |
| Hygiene/Food Quality | 20% |
| Service Readiness/Setup | 10% |
PART 5 – BIDDER RESPONSE FORM
Section 1 – Essential Criteria
Bidders must answer all questions below. Incomplete responses may result in disqualification.
| No. | Criteria | Bidder Response (Yes/No) | Comments or Attachments |
| 1 | Bidder accepts HIDIG’s Terms and Conditions of Procurement | Please read attached terms and conditions | |
| 2 | Bidder has a valid business registration certificate | Attach copy | |
| 3 | Bidder is not under any sanctions or blacklisting | ||
| 4 | Bidder complies with hygiene and food safety standards | Attach hygiene certificate if any | |
| 5 | Bidder has provided the required menu and BOQ for meals and drinks | Attach detailed menu | |
| 6 | Bidder confirms availability of service within required dates |
PART 6 – BIDDER CHECKLIST
| No. | Required Document | Submitted (✔/✘) |
| 1 | Completed Bidder Response Form | |
| 2 | Copy of Business License and Tax Certificate | |
| 3 | Signed confirmation that the bidder accepts HIDIG’s Terms and Conditions of Procurement | |
| 4 | Required menu and BOQ for meals and drinks | |
| 5 | References and Past Experience |
PART 7 – BIDDER CHECKLIST
• Submit bids via email to: 📧 procurement@hidig.org
• Email Subject Line: “HIDIG/B-Weyne/SOM-36514/03 – Refresh– [Your Company Name]”
• File format: PDF or Word
• Max file size: 15MB. Larger files should be split into two emails
⚠ Do not CC or BCC any HIDIG staff—doing so may disqualify your bid.
Note:
• All procurement processes will be conducted with full impartiality and fairness. No bidder shall receive preferential treatment based on identity, affiliation, or background. Any actions or behaviors that breach the principles of ethical procurement—including false allegations, misrepresentation, or attempts to influence the process—will lead to disqualification from the tender.
• Both successful and unsuccessful bidders will be notified officially upon completion of the evaluation process.
• For any complaints, clarifications, or additional information regarding this tender, please contact us via: procurement@hidig.org